Guide to filling in your application form
All applications for funding are made through our online grant management system, eGMS. To do this you need to:
- Fill out the required sections of the online form before the deadline.
- Get your host institution (HI) to approve your application online.
- When your HI approves the application you will be notified by email that your application has been successfully submitted to us.
Applications that miss the deadline because of a delay in your administrative office approval will not be accepted.
- If you are struggling to submit your application form, check the ‘Validation Summary in the ‘Review and Submit’ page of the application to ensure you have filled out all of the required fields. If you are still unable to submit contact the Grants Helpline on 0203 469 5452 or email the team at: firstname.lastname@example.org
- Make sure you ‘save and continue’ as you progress through the application to prevent data loss.
Help with each stage of eGMS
We have a variety of different application forms and questions that we ask applicants to complete. These will differ based on the funding scheme applied for.
Log in in to eGMS
- Create a new account: Click ‘Register here’ to create a new account.
- Forgotten your password: If you’ve already created an account and forgotten your password click ‘Forgot your Password?’ and eGMS will send you a reminder or let you create a new password.
- Logging on: Once you’ve registered on eGMS you access the system using your email address and password you created.
- Change password: If you want to change your password – log onto eGMS and you will see a ‘Change Password’ option on the left hand menu.
- Not received your password?: Please call the eGMS Grants Helpline on 0203 469 5452 or email the team at email@example.com
Guide to the eGMS Homepage:
From the eGMS Homepage you can do a variety of different tasks:
- Apply for funding: see and apply for funding schemes.
- My tasks: complete application and award tasks that are assigned to you and the deadline dates. See guide to managing your grant online.
- My Grants: Shows a list of all active CRUK awards and any applications in progress in which you are the lead applicant and view the grant file related to these
- Manage your profile: View and updated all biographical information e.g. CV, Contact Details and Publications.
To complete a task that isn't on the eGMS homepage
Click the ‘View all my Tasks’ button and see if the task appears there. If it does and you are unable to complete the task, it means that it is past the Due Date and you will need to contact the firstname.lastname@example.org. If the task isn’t appearing at all contact email@example.com.
When you select the scheme you would like to apply for in eGMS and click the ‘applying for funding’ button you will be brought to the Eligibility Quiz to help determine whether you are right for that scheme.
Some tips for this section:
- The radio buttons are used to answer the yes/no questions for the scheme. These questions are specific to each scheme.
- Click ‘Save’ button as required or just click ‘Submit’
- After the results have been returned as eligible, click ‘Continue’ button and this generates the Complete Full Application task.
- If the quiz says you are not eligible please contact the funding manager. Details will be found on the relevant scheme page.
The proposal outline is a brief summary of the key facts related to your proposed study.
The areas to fill in are:
- Host Institution (Administrative Authority for the grant).
- The project title.
- Proposed start date – must be the 1st of the month.
- Duration of proposed project.
In this section you need to add your contact details and details of your affiliated institutions.
Once you have filled this in once the information will remain for all applications until you update it.
If you are already registered on eGMS and have filled out your master CV this information will automatically pull into your application form. Otherwise you can add up to six qualifications here.
In this section you need to fill in the free text field with all relevant publications from the last 5 years.
Some tips for this section:
- Publications information should look like this: Andrews A, Brown B, & Charles C (2010) Paper Title. Nature 217, 199-201.
- Clicking ‘View My Master CV’ allows you to copy information from your master CV that you may have already uploaded to eGMS.
- Clicking ‘Overwrite Master CV’ will overwrite the information held in the master CV with the information from the form on screen.
- ‘View my CR-UK publications’ brings you to another screen where you can view everything published with us.
A supporting role is anyone else involved with the application, they can be anything from an occasional collaborator to a joint lead applicant.
When adding Supporting roles to your application there’s a couple of pieces of information you need to know:
- Supporting roles required on applications differ across the funding schemes, so make sure you read the scheme guidelines before you start to add role.
- You can only select and add supporting roles if that person has an eGMS account. If you can’t select a person from the drop down list you will need to send them a link to register on eGMS before they can be added to your application.
- If the applicant requires an administrator to complete sections of the application form e.g. Costs, this is where they would add the person, selecting the role as ‘Applicant Secretary/PA’
- To allow other people to edit your application and review it before it comes to us you can add them as a supporting role e.g. Co-Investigators and Administrators.
- Some schemes require that the supporting roles confirm their support before you submit your application.
You are required to submit a Research Abstract.
Some tips on this section:
- It should be a succinct summary of your proposal, no more than 400 words.
- It may be used by reviewers to determine whether they will review the entire application. So make sure you provide enough information.
- The headings to use are: Background, Aims, Methods, How the results of this research will be used.
- It may be used for our website if application is successful.
Within the Uploads form there will be some uploads that are that are required and some that will be optional for you to complete.
Some tips on this section
- For required uploads a template will be provided for you to download and fill in.
- All uploads must converted to pdf in eGMS for your application to process.
This summarises the application sections and shows whether each section is completed, requires attention or is incomplete.
- A green tick means a section is complete.
- A blue ‘i’ means that an optional field hasn’t been completed and can be updated if required.
- A red stop sign means that a required field hasn’t been completed and an answer needs to be given.
Salary costing information for new applications
- For any post you apply for, we require; salary grade, scale and point, FTE, basic starting salary and amount and date of any incremental rises that occur within the first year of the award.
- Some committees may still ask for full details on costings for profiling reasons. This would include requests for posts that are only required after the first year of the grant. Please continue to submit application forms as per the individual committee's requirements.
- Oncost calculations will include the employer's National Insurance Contribution and the employer's pension contribution. This will be no higher than the rate used by the University Superannuation Scheme (USS) or the NHS pension scheme. No CRUK funding should be used to fund deficits within a pension scheme.
- Pay awards will only be included in the calculations of the first year of the grant if they are confirmed. If not, Cancer Research UK will use the most accurate information available at the time. • Cancer Research UK will not add on salary increments which become due over the period of an award. The contribution to these increments is included in our standard indexation.
- The standard indexation rate is determined by Cancer Research UK on an annual basis. Once Cancer Research UK has established the level of award for the first year, a fixed indexation rate will be applied to all subsequent years of the award for salaries and running expenses.
As an Association of Medical Research Charities (AMRC) member charity we monitor the full economic costs (fEC) of the research we support. AMRC member charities will not fund the full economic costs of research.
For further information on AMRC, fEC and which costs we will consider refer to the relevant funding scheme guidelines.
- We ask all applicants to complete a Data Sharing Plan in line with our data sharing policy, which states that we expect the researchers we fund to make their research as available as possible with as few restrictions as possible.
- We expect the policy to benefit the scientific community, other funding agencies and the public.
Access your online application
Log in to our online grants management system to begin your application.
Contact the grants team
0203 469 5452
Download the getting started guide
Our visual guide will take you through the steps to get started with eGMS.