Logistics Chair - Relay For Life Ashford
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Why we need you:
Cancer Research UK Relay For Life is a celebration of the communities fight against cancer as the teams fundraise in the months leading up to the event.
Each Relay is an overnight, community-led, non-athletic event where teams set up camp and take it in turns to walk around a track for up to 24 hours to signify that ‘cancer never sleeps’. Everyone is invited to come along and celebrate the lives of Cancer Survivors, remember those lost to the disease and show their support of Cancer Research UK's vital work and the day itself has a carnival atmosphere.
As the Logistics Chair you’ll have a really important role to play in the run up to the Relay and on the day itself. You’ll deal with the ‘nuts and bolts’ of locating a venue and equipping it with all necessary facilities and ensuring each of your fellow committee members have what they require to deliver a safe event; in short, you’ll pull everything on the practical side together. A well prepared Logistics Committee Chair will give everyone the platform on which to build a wonderful celebration.
What will I be doing?
- Helping to secure a suitable venue for the Relay and liaising with the venue to ensure compliance to terms and conditions of hire.
- Confirming arrangements for access to the venue, provision of toilet facilities etc.
- Drawing up a plan of Relay site, and working out entrances, exits and any security issues.
- Notifying local residents about the Relay and possible noise.
- Arranging First Aiders for the Relay.
- Carrying out a Risk Assessment (in consultation with your Staff Contact).
- Liaising with other Committee Members to support their requirements during the Relay and briefing them on logistical matters for the day to ensure a safe and compliant event
What skills do I need?
- You’ll need to be thorough and have an eye for detail to make sure you’ve got all the facilities in place for a safe and compliant Relay.
- An ability to liaise and work with others Committee Members, the Staff Partner and people external to the Relay is important.
- Quick thinking, calm and adaptable, just in case some things don’t go to plan.
How much time do I need to commit?
You will be expected to attend a training day. You will need to start planning and organising the Logistics for the event about 9 months prior to the Relay (although the venue may need booking up to a year in advance). You will also need to attend all Relay For Life Committee meetings (these will probably be monthly and then weekly as the Relay gets closer), as your input into the activities of other Committee Members is paramount. Your role in particular requires liaison with the other Committee Members, and so regular meetings with them will be necessary as will being in attendance for the duration of Relay For Life.
What support will I be given?
You will receive training on the Logistics Role. Generally you can rely on the help and support of your fellow Committee Members. More specifically, particular Committee Members will be able to help you work out exactly what kind of area and facilities within the venue they will need. Your Staff Contact via your Committee Chair can help you with Risk Assessments and any relevant Health and Safety requirements.
What benefits can I expect?
Leading Logistics for your Relay will harness and develop the skills and experience you possess and will result in a tremendous achievement. You will play a major part in bringing your community together in a safe environment to unite against cancer and the money raised will help Cancer Research UK beat cancer which can be extremely rewarding. The Relay itself is fun and a great way to meet people and make friends with people in your community.
The type of person we are looking for:
We are looking for a capable and compassionate individual who can inspire others. You will create a network amongst the survivors in your community and create opportunities for them to meet throughout the year and on the day of Relay. You will have a positive approach and be comfortable approaching groups and individuals to explain Relay and how to get involved. A forward thinker who is both adaptive and reactive.
What you can expect from Cancer Research UK:
- An induction and ongoing support and guidance from your Local Fundraising Manager as well as fellow volunteers
- Advice on how to set up and promote a variety of fundraising events
- Wider support via the Relay For Life network across the rest of the UK
- We will reimburse agreed out of pocket expenses
What benefits can you get from this role?
- Meet like-minded people who are working together to raise money for Cancer Research UK
- Development and support on your, relationship, leadership and event management skills
- Know you are helping Cancer Research UK bring forward the day when all cancers are cured
- Be part of a huge, fun and inspiring event
How much time do you need to commit?
You will be expected to attend an initial training/induction day. Planning generally begins 9 months prior to the Relay, but we want to get started as soon as possible to make Relay for Life Ashford as big and brilliant as possible. We expect you will attend all Relay For Life Committee meetings, these will most likely be monthly and then weekly as the Relay gets closer.
Your role in particular requires liaison with the other committee members, and regular contact with the wider team is essential.
Where will you be based?
This is a home based role, however a large part of your role will include you being ‘out and about’ in the community e.g. meetings, networking etc.
Register your interest and your Local Fundraising Manager – Lynette Farley will contact you to tell you more about our Relays and find out more about your skills, experience and motivations.
Join us today and together we will beat cancer sooner.
Why we need you
Every step we make towards beating cancer relies on every pound, every hour and every person. We need you to help us by volunteering. Play a part in this inspiring story and volunteer. Help us to create more tomorrows.
We are committed to giving you the best experience possible and believe that the volunteer relationship is one of honour, trust and mutual understanding.