These FAQs are designed as a quick reference point for financial queries you may have. If you need any more detail or explanation then please refer to the full Grant conditions.
- When do the changes to Grant Award Letters come into effect and does this affect only new awards or are current grants (i.e. renewals) included?
- For new grant applications what information is required in relation to salaries?
- On what basis will oncosts be calculated?
- Will pay awards be factored into Cancer Research UK calculations? What will happen if these awards are announced after submission of an application?
- Will Cancer Research UK add on salary increments which become due over the period of an award?
- How will the indexation rate be determined?
- Are Financial Reconciliation Forms (FRFs) still required?
- When are reconciliations due?
- Does the open virement of funds apply to grants that started before the 1st April 2009?
- What can be vired?
- Will reconciliation supplements continue to be issued?
- What needs to be done before payments on a new grant can commence?
- When should equipment awards be claimed?
The salary information required is:
- Salary grade, scale and point
- Basic starting salary
- The amount and date of incremental rises that occur within the first year of the award
Please note that some committees may still continue to ask for full details on costings in order to capture any profiling that may be necessary within the award. This would include requests for posts that are only required after the first year of the grant. Please continue to submit application forms as per the individual committee's requirements.
Oncost calculations will include the employer's National Insurance Contribution and the employer's pension contribution, which will be no higher than the rate used by the University Superannuation Scheme (USS) or the NHS pension scheme. No Cancer Research UK funding should be used to fund deficits within a pension scheme.
If a pay award is confirmed then Cancer Research UK will include this in the calculations of the first year of the grant. If a pay award has not been confirmed then Cancer Research UK will use the most accurate information available at the time.
No. All salary increments must be met from the standard indexation increase.
Once Cancer Research UK has established the level of award for the first year, a fixed indexation rate, set by Cancer Research UK, will be applied to all subsequent years of the award for salaries and running expenses.
All Instalments are now subject to the interim and final reconciliation process outlined in the Grant conditions. Reconciliations are to be submitted via eGMS, Cancer Research UK's electronic grants management system. Details of how to do this can be found in the eGMS Administrator Training Manual (PDF, 2.2MB).
Grants will only need to be reconciled at the end of every three years, and/or at the end of the grant. For example, a five-year grant would be reconciled at the end of year three (every third year) and at the end of year five (final year) while a two-year grant would be reconciled at the end of year two (final year) only. Reconciliations are due within three months of the end of the relevant instalment/year.
Yes. However, for grant instalments that started before the 1st April 2009 funds can be vired between salaries and running expenses but unspent funds may not be retained at the reconciliation of that instalment. All unspent funds must be returned to Cancer Research UK unless prior approval has been given.
Cancer Research UK will not meet the costs of any overspend on the allocated funding unless prior written authorisation has been given. The only exceptions to this will be in regards to fellow salaries, student stipends and student fees where it is specifically stated that supplements will be provided when necessary.
Prior to commencing payment, the ‘Accept Award’ task must be completed by both the Lead Applicant and the Host Institution in eGMS. Once these are completed, the ‘Activate Award’ task will be available for the Lead Applicant to complete in eGMS. Once submitted, the grant becomes active and the payments are made quarterly in arrears.
Specific equipment awards should be claimed by creating and completing a ‘Submit Equipment Claim’ task. Details of how to do this can be found in the eGMS Administrator Training Manual (PDF, 2.2MB). Equipment claims should be submitted once items are purchased so that proof of purchase can be uploaded to eGMS. The deadline for claiming equipment awards is 12 months from the start of the instalment in which the specific equipment allowance was awarded.
Please see Grant conditions (Section 6.6) for full details regarding Cancer Research UK's equipment policy.